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Briscoe Library Classrooms

Guidelines for Use of 2A and the Collaboratory

The guidelines are general and exceptions may be made on a case-by-case basis. Note that 2A is closed for renovation and is expected to be available by 2010.

The purpose of the Library's classrooms is to support the programs and mission of the University.

Rooms are for the use of UT HSC-affiliated personnel. The requestor must be affiliated with UT HSC, and the program must be sponsored by either a department or organization affiliated with UT HSC.

Reservations:

  • Classrooms are reserved on a first come/first served basis. When Room 2A is not in use for a class, it is open for general computing use. The Collaboratory is open for group study when it is not reserved. Reservations for the Collaboratory are posted outside the door.
  • Room 2A may be reserved only for sessions requiring hands-on use of computers by participants. For sessions in which only the instructor requires a computer the Collaboratory is available. Up to 20 laptops may be reserved for use in the Collaboratory.
  • When requesting a Collaboratory reservation, please indicate whether the following will be needed:
    • Collaboratory instructor laptop
    • Student/participant laptops (up to 20)
    • Projector
    • Internet accesss
    • Projector
    • Internet
    • Videoteleconferencing equipment (see note below)
    • Smartboard (requires Collaboratory laptop with compatible software)
    • Electronic markerboard
    • Dry Erase Markers
  • Instruction in use of the Smartboard and Electronic markerboard can be provided by appointment. Contact (210) 567-2450 or Askalibrarian@uthscsa.edu.
  • Library classrooms may not be reserved more than 4 times per month, or for more than 20 hours per month, for a single course (or workshop/workshop series).

Videoteleconferencing:

Downlink must be pre-arranged by requestor directly with Videoconferencing Services, (210) 567-2214 http://www.uthscsa.edu/ais/learning/videoconf.html.

Special software:

Special software may be installed in advance for classes in Room 2A or Library laptops. Special software may only be installed by Library staff. Special software requirements must be made known when the room is reserved, and at least 3 days in advance. The Library will not purchase special software for classes; the requestor must own the software and have the license to have it installed on multiple computers. All software must be used in compliance with license agreements. Special software will be uninstalled after the conclusion of the class or workshop series.

Food and beverages:

Covered beverages and limited food are allowed in the Collaboratory. If the requestor wishes to serve refreshments, permission must be obtained in advance. Library staff must be notified of any food deliveries and the approximate time of arrival. If University Dining (ARA) caters the event, the main Library entrance may be used, although serving carts should be covered and the service elevator used to transport the carts to the classroom. Other caterers should use the service entrance (loading dock) on the Library's south side. All food service items must be removed within 30 minutes after the end of the class. The requestor must make sure the all trash is disposed of in trash receptacles and that the room is returned to its original state. Please report spills immediately to Library staff.

Cancellations:

If a scheduled class is canceled, the Library should be notified as soon as possible. Changes in times or dates will be accommodated when possible, although Library classrooms are heavily used and changes are not always feasible.

Updated April 2009 (KP)