| Department Codes
|
| Code
|
Department
|
| AA
|
Vice President for Academic Administration
|
| AC
|
Accounting
|
| AD
|
Executive Vice President for Administration
|
| BA
|
Executive Vice President for Business Affairs
|
| BU
|
Bursar's Office
|
| CL
|
Clinics
|
| CO
|
Office of Compliance & Consultation
|
| CR
|
Computing Resources
|
| DE
|
Departments
|
| DI
|
Drug Information Service
|
| DN
|
Dean(s) Office
|
| DS
|
DSRD
|
| DV
|
Vice President for Development
|
| EA
|
Senior Vice President for External Affairs
|
| EE
|
Equal Employment Opportunity/Affirmative Action
|
| EMR
|
Educational Media Resources
|
| EN
|
Environmental Health & Safety
|
| FM
|
Facilities Management
|
| GS
|
General Services
|
| HOS
|
Appropriate Hospital
|
| HR
|
Human Resources
|
| IA
|
Internal Audit
|
| IC
|
Institutional Animal Care & Use Committee
|
| IR
|
Institutional Review Board
|
| IS
|
Office of International Services
|
| LA
|
Laboratory Animals
|
| LE
|
Legal Affairs
|
| LIB
|
Library
|
| OSP
|
Office of Sponsored Programs
|
| OTV
|
Office of Technology Ventures
|
| PA
|
Payroll Services
|
| PC
|
South Texas Poison Center
|
| PR
|
President's Office
|
| PU
|
Purchasing
|
| RE
|
Vice President for Research
|
| SD
|
Service Departments
|
| SS
|
Student Services
|
| TE
|
Telecommunications & Networking
|
| UPO
|
University Police
|
| VP
|
Appropriate Vice President or Executive Vice President Office
|
| Retention Codes
|
| Code
|
Explanation
|
Comment
|
| AC
|
After Closed (or terminated, completed, expired, or settled)
|
The record is related to a function of activity with a finite closure date.
|
| AV
|
As Long as Administratively Valuable
|
The immediate purpose for which the record was created has been fulfilled and any subsequent need for the record to conduct the operations of the University, if any, has been satisfied. This retention period, new to this schedule, replaces PS Purpose Served), used in currently approved University schedule.
|
| CE
|
Calendar Year End
|
December 31
|
| FE
|
Fiscal Year End
|
August 31
|
| LA
|
Life of Asset
|
The record is retained until the disposal of the asset.
|
| MO
|
Months
|
|
| PM
|
Permanent
|
A record that possesses enduring legal, fiscal, or administrative value and must be preserved permanently by the University.
|
| US
|
Until Superseded
|
The record is replaced by an updated version. If a record subject to this retention period is discontinued or is no longer required by law, the date of supersession is the date the decision to discontinue the record is made or the law takes effect. If the record relates to an employee, the date of supersession is the date of termination or the last date the record is needed with reference to the employee, as applicable. For example, an authorization for direct deposit would be superseded on the date the last deposit is made under the authorization.
|
