News from The Libraries

In Briscoe Library: 2nd floor renovation project begins

The 2nd floor of the Briscoe Library has been closed for construction of state-of-the-art, multi-purpose
classrooms and a 24/7 study area. It is expected to reopen in early 2010. Classrooms and study rooms on the 2nd floor are no longer available. Library users will still have access to 20 individual study rooms and 19 reservable group study rooms on the 3rd, 4th and 5th floors. Computers from the 2nd floor have
been moved to the 3rd floor Information Commons.

In addition to 56 desktop computers, the Information Commons also features laptop stations with data ports and electrical outlets, scanners, study tables, a reading alcove and 9 brand new rooms with plasma monitors for group study, presentation practice and collaboration.

We would love to hear feedback regarding the changes that have taken place in the Briscoe Library. Contact Jonquil Feldman, Associate Library Director for Public Services, at feldman@uthscsa.edu if you have questions or comments.

Coming in May: Briscoe Library to host PubMed search classes

On May 7 the Briscoe Library will host an intensive one-day series of classes designed to teach everything you need to know to get the most out of the National Library of Medicine's PubMed database. The classes will be taught by Michelle Malizia of the National Network of Libraries of Medicine/ South Central Region.

Keeping Up With PubMed: 8 am to 12 noon

With a hands-on approach, this class will show attendees how to use the features of PubMed effectively.

PubMed for Experts: 1 pm to 4 pm

Designed as an advanced class for experienced MEDLINE searchers, this hands-on class will highlight PubMed techniques that can be used to conduct comprehensive searches.

Both classes will be in the Collaboratory, Briscoe Library room 4.074. Registration is online at http://nnlm.gov/scr/training/. For more information contact Susan Hunnicutt, Special Projects Librarian, at hunnicutt@uthscsa.edu.

Center for Medical Humanities & Ethics and the UT HSC Libraries announce the One Community/One Book selection for 2009

It's not too early to begin planning your summer reading list. One recommendation to consider: The UT Health Science Center's Center for Medical Humanities & Ethics and The Libraries have selected Dr. Pauline Chen's Final Exam: A Surgeon's Reflections on Mortality for the 2009 campus and community reading program.

One Community/ One Book started last year, with Tracy Kidder's award-winning book Mountains Beyond Mountains: The Quest of Dr. Paul Farmer, a Man Who Would Cure the World. Many UT HSC students, faculty and staff read the book, participated in discussion groups and came to hear Tracy Kidder and Dr. Paul Farmer speak on campus in September 2008.

For the 2009 program, The Libraries and the Center for Medical Humanities & Ethics have partnered with the University Transplant Center, with support from the South Texas Veterans Health Care System, Texas Nurses Association District 8, and Sigma Theta Tau Delta Alpha, a nursing sorority. Working with these and other community partners, One Community/One Book will reach out to involve local health care professionals both on and beyond the campus in multiple book discussion opportunities leading up to Pauline Chen's talk, which will occur at noon on September 25, 2009.

Educated at Harvard University and Northwestern University Medical School, Pauline Chen completed her general surgery training at Yale University. She has received numerous awards, including the Outstanding Physician of the Year Award from UCLA in 1999, and from Yale University the George Longstreth Humanness Award for most exemplifying empathy, kindness, and care in an age of advancing technology. In 2006 she was a National Magazine Award finalist for her essay "Dead Enough? The Paradox of Brain Death," which appeared in Virginia Quarterly Review in the Fall of 2005.

Final Exam is available in the UT Health Science Center Bookstore, for a 25% discount, and through The Libraries at call number WZ 100 C518f 2007.

Records management - Where can I get help in managing my records?

With the current push to clean out the many filing cabinets clogging the halls of the Health Science Center buildings, many faculty and staff are wondering which records they can discard and which they should keep.

Each Texas institution is required by state law to have a Records Retention Schedule (RRS) that defines the retention period for different types of records. A current, certified retention schedule is the foundation for the effective stewardship of the records that document the actions each institution takes in fulfillment of its mission. Because the retention schedule serves as authorization to dispose of University records, it is important that the current schedule be followed and that records are destroyed in a systematic manner in accordance with State regulations.

The Health Science Center's Records Retention Schedule is located online and may be searched by keyword, department or category at http://www.library.uthscsa.edu/university/recordsRRS.cfm. In addition, each department has a designated Records Management Representative (RMR), with some departments having RMRs for each division. The RMR is the person authorized to dispose of state records RMRs have been trained to search the RRS and can answer questions on retention requirements of records.

Each departmental RMR is required by the records management program to inventory records to determine their location, their retention periods, and to identify vital records that must be backed-up. Each year, departments must discard old records that have met their retention period as designated on the schedule and document information on discarded records on a Disposition Log, available from http://www.library.uthscsa.edu/university/recordsDispositionLog.pdf . Logs must be signed by either the departmental Records Management Representative or the head of the department or division and sent to the Records Management Officer.

The library offers records management training classes to train staff how to search the online Records Retention Schedule, how to complete Disposition Logs, and how to conduct record inventories. There are also classes covering the federal requirements for security of Student Records (FERPA) and the best options for managing permanent records and electronic records. Sign up for classes via the UTHSCSA Knowledge Center or the Library's training website at http://www.library.uthscsa.edu/gethelp/classes.cfm.

If you don't know who your RMR is or have records that cannot be located on the Schedule or simply need help in searching it, you may contact Anne Comeaux, Assistant Library Director for Special Collections, comeaux@uthscsa.edu or (210) 567-2428. She serves as the institution's Records Management Officer and meets periodically with departments to review records management practices.

Ramirez Library to feature award-winning printmaker in April

During the month of April, Aldo Biglione will return to the Mario E. Ramirez, M.D. Library to launch a second exhibition of his paintings. Biglione, an award-winning local printmaker, paints using acrylics and mixed-media. This new exhibit will feature paintings inspired by the music of his home country, Argentina.

Biglione mastered the art of engraving at the School of Fine Arts of Tucuman, the Fernandez Lopez Anaya Institute, and the Ernesto de la Carcova Superior School of Fine Arts in Argentina. He is the winner of numerous premios, including the gold medal from the "Jurado del Certamen Internacional de las Palmas de Oro Bellas Artes, Principado de Monaco." His work can be found in the New York Public Library, Modern Art Museum of San Francisco, Pratt Center in New York City, University of South Florida, Tampa, Museum of Pan-American Union in Washington D. C., University of Guanajuato, Mexico, and in other public and private collections.

In 1999, Biglione's carvings were exhibited at the VIII Gathering of Contemporary Latin American Writers and Visual Artists in Providence, Rhode Island, and at the II Gathering of Contemporary Latino Visual Artists at the Multicultural Education Center at Central Michigan University. In addition, Biglione is the author of the Dictionary of Fine Arts, a twovolume collection published in Spanish in Argentina. An online gallery of Aldo Biglione's works can be viewed here.

Kathy Carter, Ramirez Librarian

Library Classes for April

All classes are free and open to all. Advance registration is appreciated but not required. If you would like to request a class or schedule a consult at any HSC campus, please contact the library at (210) 567-2450 or email AskaLibrarian@uthscsa.edu.

To register for a class or to read class descriptions, visit the schedule.

New Lunchtime Drop-in Help at the Briscoe Library!

These informal sessions are designed for people who don't have time to attend a whole class, but have questions and need answers. The PDA Drop-In Q&A Hour will be Thursday, April 16 at Noon and the EndNote Hour will be Wednesday, April 29 at Noon. Both events will be held in the Dr. Chilton Study Room 3.130.

Briscoe Library, Long Campus - San Antonio

• PubMed: Getting the Most Out of PubMed: April 3, 2009, 2 pm - 3:30 pm, Room: Collaboratory
• Saving Face on Facebook: April 8, 2009, 12 noon - 1 pm, Room: Collaboratory
• Introduction to EndNote: April 9, 2009, 12 noon - 1 pm, Room: Collaboratory
• Introduction to RefWorks: April 12, 2009, 10 am - 11 am, Room: Collaboratory
• How to Create a Roll Poster using PowerPoint: April 15, 2009, 12 noon - 1 pm, Room: Howe Room
• Ovid Tips & Tricks: Getting Started with MEDLINE: April 16, 2009, 10 am - 11:30 am, Room: Collaboratory
• PDA Drop-in Q&A: April 16, 2009, 12 noon - 1 pm, Room: Chilton Room, 3.130
• PubMed: Getting the Most Out of PubMed: April 22, 2009, 9:30 am - 11 am, Room: Collaboratory
• Library Basics: April 23, 2009, 12 noon - 1 pm, Room: Collaboratory
• Swimming in Information? Stay Afloat with RSS, Podcasts and Blogs: April 23, 2009, 2 pm - 3:30 pm, Room: Collaboratory
• PDA Basics: April 28, 2009, 12 noon - 1 pm, Room: Collaboratory
• EndNote: Drop in Help Hour: April 29, 2009, 12 noon - 1 pm, Room: Chilton Room, 3.130

Ramirez Library, RAHC -- Harlingen

• PDA Basics: April 2, 2009, 12 noon - 1 pm, Room 1.132
• PDA Basics: April 2, 2009, 6:00 pm - 7 pm, Room 1.132
• DynaMed for Evidence-Based Practice: April 21, 2009, 12 noon - 1 pm, Room 1.132
• DynaMed for Evidence-Based Practice: April 21, 2009, 6 pm - 7 pm, Room 1.132

Katie Prentice, Education and Information Services Coordinator

Saving Face on Facebook*, - First in a new series

April 8 noon to 1 p.m.
Howe Conference Room

Have you wondered how to effectively manage your professional and personal information in Facebook, the popular social networking site? Have you been asked to join or already joined but have questions about how the site works, what it does, or how you can build a professional network of friends? Plan to attend the newest library class, "Saving Face on Facebook" to find out more about social networking in an educational environment.

"Saving Face on Facebook" is a lunchtime brownbag event designed to increase awareness about Facebook and the educational and professional networking opportunities it includes. Bring your lunch to the Howe Conference Room on the 5th floor of the Briscoe Library on Wednesday, April 8th at noon to learn more about Facebook.

Already on Facebook®? Find The Libraries of UT Health Science Center San Antonio!

*Jeffrey R. Young, "How Not to Lose Face on Facebook." Chronicle of Higher Education, February 6, 2009. http://chronicle.com/free/v55/i22/22a00104.htm

Mobile Information Service debuts in the School of Nursing in April

In order to provide more convenient access to library information services to nursing students and faculty, librarians will begin hosting mobile information services at the School of Nursing on Fridays between 12 - 1 pm. Librarians will be available to provide search assistance, database instruction, bibliography formatting assistance and resource selection suggestions.

This service is a pilot program designed to facilitate more contact between librarians and the School of Nursing. Librarians hope that by providing more convenient services at the School of Nursing students and faculty will have more time to ask questions which can help them with their research or assignments. To work with individuals on a one-onone manner librarians will set up a temporary table on Fridays at lunch.

For more information about Mobile Information Service contact Emily Hurst, Information Services Librarian, at hurste@uthscsa.edu.

eTOC: subscribe to OvidSP's table of contents alert service

Academic Medicine, AACN Advanced Critical Care, Cancer Journal, Diabetes, Mayo Clinic Proceedings, Medical Care, Pediatric Case Reviews, Stroke, and Transplantation -- these are just a few of the approximately 400 electronic, full-text journals to which The Libraries subscribe through Ovid. Using Ovid's new eTOC service, you can now create table of contents alerts for any of the journals, so that you will receive an email each time a new issue of the journal is published. If you choose to set up your email with the HTML option, you will also get direct links to the full text of the articles.

You can find instructions for using eTOC at http://www.library.uthscsa.edu/gethelp/ovidtoc.pdf. This service is available to UT HSC students, faculty, and staff. In order to access Ovid off campus, you must be a registered Library borrower and must have set a PIN.

Questions? Contact the Library's Information Desk at (210) 567-2450 or via email to askalibrarian@uthscsa.edu.

Electronic Course Reserves provide targeted 24/7 access to class notes, PowerPoint presentations and other academic content

Do your students need access to course materials such as journal articles, class notes, word documents, PowerPoint presentations, etc.? If so, you can do this by creating a course in ERes, the library's electronic reserve system. The system is easy to use and available 24 hours a day, 7 days a week from computers with internet access. To get started, an account is created which will allow instructors to create and manage courses. For copyright purposes, courses are password protected so only students enrolled in your course will have access to the materials.

ERes is:

• A way to provide access to course materials such as word documents, class notes, etc.
• Available for use 24 hours a day/7 days a week from any computer with an internet connection
• A way for students to view, print or save documents from off-campus

ERes is not:

• A course management software package
• The UT HSC Library's electronic library
• The entire Library Reserve collection available online

To get started with ERes, request an account online at the Course Reserves website. For more information about using or setting up ERes for your courses, please contact Karen Eads, Library Assistant, at eadsk@uthscsa.edu.

Libraries to collaborate with the Edgewood Family Network to teach health information skills to high school students

Edgewood Family Network (EFN), a community-based organization on San Antonio's West Side, has received $25,000 from the National Network of Libraries of Medicine -- South Central Region— to support a one-year project that will prepare youth in San Antonio to enhance residents' access to information technology and online health information. Staff from UT HSC Libraries as well as the San Antonio Public Library will train the young people affiliated with EFN to provide consultations for families in EFN's service area.

The "TECNO: Technology-Enhanced Community Neighborhood Organization" project will enable EFN to build on its previous successes at addressing health concerns within the community. The project has five goals: prepare youth to provide consultations on information technology and health information for families residing in a high-priority community within San Antonio; raise awareness of career opportunities in the health professions; promote low-cost and free options for computer hardware, Internet access and health information; raise awareness among members of San Antonio's city council of the need to foster residents' access to and use of computers with Internet connections; and strengthen collaborations and existing relationships among EFN, UT HSC Libraries, the South Central AHEC, the Intercultural Development Research Association, and the San Antonio Public Library.

Keith Cogdill, Director of South Texas Regional Information Services